SERVICE PROJECT REPORTS – GLOBAL GRANTS & PROJECTS
BOARD OF DIRECTORS MEETING – SEPTEMBER 27TH, 2017
 
 
GLOBAL GRANT REPORTS
 
 
Please find attached the updated RCBS Project Committee Skeleton Plan.
 
GLOBAL GRANT #1410647 – WATER SANITATION IN PUHU
 
 
Committee: PADG Marilyn ( Primary Contact) , Rtn. Oliver, Rtn. Jeni.  Rotary Community Corp. Account Signatories: Rtn. Erika, Rtn. Cok Raka
International Partner: RC Ignacio, CA, USA
 
Objectives:  Change health behaviors of ~500 elementary school students at five schools.  Construct water storage to ensure a consistent supply of water.  Build toilets and washbasins. Provide water filters, basic hygiene training, eye clinic, health related books and storage cabinets. 
 
Project Challenges:  This project is over-funded due to changes in exchange rates. To use these funds, a separate project plan must be developed and submitted to RI.  The current intention is to provide first aid supplies to each of the schools but have not yet obtained detailed needs or costs. 
 
Status:
 
Prepared by PADG Marilyn
 
GG # 1410647 Water, Sanitation, Basic Hygiene for Five Elementary Schools, Puhu Villages in Payangan District
Sept 18, 2017
 
Current progress:  August 1 to Sept 16
 
Pelangi International Standard School, the team of University Medical Students and the Payangan Puskesmas completed the planned three rounds of basic hygiene training for students at the five target elementary schools. 
 
The availability of health related books at the elementary level is minimal.  Permission to supplement health related books with reading for pleasure books was denied by Rotary International.  In turn, storage for books is no longer necessary. 
 
Evaluation post-tests were administered on Sept 16 at four of the five schools.  SD#2 is on double shift due to a land dispute and miscommunication, will do the post-test on Sept. 23
 
Remaining to be done: 
  • Request permission from RI to provide first aid materials to target schools
  • On Sept 13 train monitors for the post-evaluation
  • On Sept. 16, administer post-evaluation simultaneously at the five target schools
  • Obtain and distribute basic hygiene materials to students
  • Examine sanitation and water filters to verify all are functional.  Make repairs if necessary.
  • Purchase, package and distribute health packets to all students 
  • Analyze evaluation post-test results
  • Obtain prizes for school competitions (cleanliness/ functioning of water, sanitation and water filters, ability of students to correctly wash their hands)
  • Place Rotary signage
  • Write Final Report
  • Continue follow-up at the five schools
  • Schedule school competitions for best care and maintenance of sanitary facilities and water filters
 
Remaining budget balances for COMPLETED activities.
 
Basic Hygiene Training by University Student Team estimated at 7,760,000.  Students would accept no more than 2.5 million.  Balance 5,260,000.
 
Basic Hygiene Training by Puskesmas estimated at 22,432,000 and provided at no charge.
 
Health Related Books estimated at 56,250,000 and not available
 
Storage cabinets for books estimated at 23,000,000 no longer necessary
 
Accountant estimated at 15,314,976 was not needed. 100% managed by bank signatories Erika and Cok Raka
 
Water tests estimated at 2,500,000 was deemed unnecessary by RI due to previous experience with Nazava water filters
           
TOTAL REMAINING BALANCES FOR COMPLETED ACTIVITIES:  124,756,976
 
 
 
IMG_4286IMG_4342 RSIMG_4359 RSIMG_4384
 
 
 
GLOBAL GRANT #1527393 – The Otonomi Water Project in Flores
 
Committee: Rtn. Tineke, Rtn. Erika and Rtn. Sri.    Account Signatories:Rtn. Tineke, Rtn. Erika
 
Objectives: Bring water to 10 villages where water access was unavailable or at great distances from the village; improve sanitation and hygiene, support programs that enhance communities’ awareness of safe water, sanitation and hygiene. 
 
Project Challenges:  Remaining to complete is water connection at two of the 10 target villages (Thado and Lekolodo).  One village has been difficult to work with.  If difficulties cannot be overcome, committees may choose to terminate this portion of the project. 
 
Status:
 
Prepared by Rtn. Tineke
  • GG Otonomi no significant development from the last report.
  • Still waiting from the facilitator re the other  2 areas.
  • I will have to prepare a report to RI for some changes occurred in some villages.
  • Interim Report submitted to RI on 4.20.17 and now waiting for acceptance.  Status of activity concerning sanitation and hygiene to be addressed.   Total project completion time is estimated at four months.
 
GLOBAL GRANT #743735 – Poverty Reduction and Economic Development through Ecotourism in Flores, (Wolokoro) Indonesia
Committee: Rtn. Tineke, Rtn. Erika and PAG Marilyn.  Account signatories: TBD
 
Project Objectives:  Support economic development in impoverished communities; developing opportunities for productive work; Reducing poverty in underserved communities; supporting studies for career-minded professionals related to economic and community development
 
Project Challenges:  Critical reading of this GG application has led to multiple questions.  The project application is now in review by RI but likely to be returned to draft mode to allow primary contacts to update the application.
Status: In temporary “Edit Mode” with the International Partner and RI
Prepared by Rtn. Tineke
GG Ecolodge, the application on RI website is on edit mode already. Rotary St Foy is more communicative than before. I communicated more with Pierre who is sort of project manager from Canada side. He is not Rotarian neither from Village Monde.  There are many things need to be clarified. I have got some more information from conversation with Pierre and Village Monde through 2 time Skype calls ( one was 3 hours and the other one was nearly 2 hours). Again, changes happened no information advise to Rotary. Jacques seems not to know much details. 
 
·  Land : I was informed by Gilles before that the land would be donated by the land owner. But turned out there is land rent amount which even though will be paid after the Ecolodge makes profit. Legal rent docs is not available to us yet.
·  Cooperative Otonomi is the one who will run the Ecolodge. This is just discovered from the conversation with Canada side. While Gilles informed before that he would not involve in this. The board of this is Gilles and another local person from the village. Still waiting for the legal docs for the cooperative.
·  Information on the project to start having first guest is different from Gilles and Village Monde who in charge on the marketing and bringing the clients there.
·  Training programs which is paid by Rotary. They provided the names and subjects the trainers will train. It is only 2 from out of Flores, these 2 are from Canada. The rest from Flores. The budget is approx. $ 22,000 is used. I have questions here :
·  we need to have the trainers’ CV and portfolio
·  Training module
·  Fee for each trainers;  They don’t provide until now. I told them, they will not get the funds if these are not provided sufficiently.
·  Rotary Seminyak will handle all payments from Rotary Funds. Karitas Ende is not required. This is based on the RI’s rules. They have agreed now.
·  Evaluator and monitoring. They selected initially the project Coordinator to do these. The project coordinator is also trainer for some subjects. It is obviously a conflict of interest. So I requested RI represent by RCBS along with Village Monde will be and do.
·  Trip is paid from the grant. And number of trip will be more than 1. it will be decided later how many times. I predict at least 2 times
·  Exchange rate is changed from 13,500 to 13,000.-
 
GLOBAL GRANT APPROVED #1639489 -  Enabling The Disabled with The Puspadi Bali Foundation
Committee: PADG Marilyn, PP Anita, IPP Marie Francoise.  Bank Signatories:  TBD
 
Objectives:  Reducing the incidences of and complications from non-communicable diseases; preventing physical disability resulting from disease or injury.
 
Project Challenges:  This project as initially written was turned down by RI.  Using guidelines provided by RI, the project proposal has been totally rewritten and has been resubmitted to RI. 
 
 
Status: Email received  from Regional Grants Officer announcing refusal for approval (Sept 9th, 2017)
 
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GLOBAL GRANT APPROVED #1413327 -  Carnio-Facial Operations for people in East Nusa Tenggara Province
This project has been cancelled by RI for lack of activity.
 
GLOBAL GRANT IDEA -  Bumi Sehat Clinic
Committee: PP Anita, PADG Marilyn
With NGO Bumi Sehat/ Robin Lim
Status: Continuing due diligence information collection.  PP Anita visited RC Snowmass, Aspen, Colorado in July 2017.    She presented the RCBS Project Power Point with an emphasis on their club becoming an International Partner with RCBS for a Global Grant with Bumi Sehat.
 
JOINT DISTRICT GRANT #1736690 -  Sukawati Waste Management
 
Committee: Rtn. Tineke
 
Project Objectives:  Support economic development in impoverished communities; developing opportunities for productive work; Reducing poverty in underserved communities; supporting studies for career-minded professionals related to economic and community development
 
Project Challenges:  Critical reading of this GG application has led to multiple questions.  The project application is now in review by RI but likely to be returned to draft mode to allow primary contacts to update the application.
 
 
Status
 
On July 30, 2017 started by distributing containers to 20 families including Felita Activator. No activity report since then.
 
PROJECT REPORTS
 
Hands for Tista Project
Coordinator: Rtn. Erika
Committee:  IPP Marie Francoise, PP Anita, PADG Marilyn, Rtn. Florian, and a cast of thousands
Objectives:  This multi-part project is intended to improve economic capabilities for a large number of poverty level beneficiaries in Tista, Karangasam.   The project scope includes vision screening by John Fawcett Foundation, breeding pigs and sharing piglets with other poverty level villagers, building low cost homes, and entrepreneurial gardening that will result in saleable products. 
 
Project Challenges: None
Status: Prepared by Rtn. Erika
·  Vision screening and cataract surgeries completed. 
·  Female pigs delivering lots of baby pigs with about half of each litter of piglets passed on to waiting families. Very happy male pig doing his job. 
·  With Tista we have already started the 3rd house build on Wed 23 Aug 2017, on Pagerwesi day. The family started with Upacara before the house started. Pictures of the house will be provided. \
·  The house for the blind baby is totally finished. She and her family now lived in 3 bedrooms house and proper bathroom/ toilet.
·  Entrepreneurial gardening project module not yet begun. 
 
Helen E Newman Scholarship Fund, Julia Rosenboom Memorial Fund (High School and Tertiary Education Scholarships) Nusa Penida
 
Coordingator: Sri
·  Committee:    PADG Marilyn, PP Anita and possibly John Testament
·   
·  Objectives:  On the island of Nusa Penida, provide three year high school scholarships via HENSF and tertiary education scholarships to high school graduates via the Julia Rosenboom Memorial Fund. 
 
Project Challenges:  This project is in need of leadership, process and documentation.  Members most familiar with this project have left RCBS.  Currently seeking historical information and guidelines e.g., criteria for selecting students; timelines, details of items paid for by the scholarship; specific amount needed to adequately support a student; payment process.  RCBS members (both current and past) have offered to support high school students via direct donations. 
 
Status
 
HENSF COMMITTEE MEETING
SEPT 26, SANUR
 
ATTENDING:  Chair of Service Projects Anita, Project Coordinator Sri, Committee Members John, Marilyn, Sanata and former RCBS member Yuki
 
History of this long running project was reviewed and discussed. The aim was to determine how best to conduct the project in the future. 
 
This project appears to have three subgroups: 
A.    HENFS high school students now in classes 11 and 12 and one additional student now attending university.  The university student has XXX years remaining to graduation;
 
B.     Four students in grade 12 supported by the terminated Canadian club via Garth 
 
C.     One tertiary student with xxxx years remaining to graduation supported by Juliana Rosenboom Foundation funds.  (If there is a shortfall in funding for this student, Anna has offered to pick up the difference.)
 
It seems reasonable to fold the three subgroups into one project group under HENFS.  Minimally, approvals from Udo and Anna Rosenboom and the RCBS Board should be obtained.  Anita will follow-up.
 
Copies of documents in the ‘blue book’ maintained by Raphael and shared via Anita, tell the story of how the project faltered.  Latest documents advise that the project and its activities should be better documented to provide guidance to future committee members and that scholarship students had no concept of what Rotary is. 
 
In one sense, the project is starting from the ground up.  With the exception of one university student, we don’t believe HENSF has any outstanding financial obligations.  It’s possible a balance may be remaining in that account.  Erika has been asked to try and figure this out.  The committee may be asked to help.
 
In the past, an NGO (Dr. Bayu’s Friends of National Parks Foundation) managed most of this project including selection of students, distribution of cash to students, student follow-up and reporting to the club.  RCBS members visited the project and the students at least once a year.  Yuki and Anita recall having some of the students attend a club meeting.  Just prior to the project coming to a halt, new students were being interviewed for tertiary scholarships.
 
There was much discussion about continuing the relationship with the NGO at an administrative cost of 10% of the scholarship total budget; discontinuing the relationship with the NGO and handing over all project management to the club, or some mix of these two approaches.  Anita agreed to try to develop a plan that would continue the relationship with the NGO and also increase the club’s involvement with the students.
 
What we all agreed on is that the students should have more personal contact with club members.  This could be by club members visiting the students more frequently, by email between students and donors, by bringing students to RCBS meetings, or by receiving more frequent reports on student progress from the students.  All ideas and suggestions are welcome!
 
Also agreed was that a donor would pay up-front for the full three years of the student’s high school education.  We are unsure about the actual costs for a three year scholarship.  Yuki recalls that the cost of one year was IDR 3,000,000 and that cost had been held constant over a lengthy period of time by Dr. Bayu.   This needs to be researched.  No committee member was assigned to do this research and this topic must be revisited at the committee’s next meeting. 
 
Discussion about student selection, assuming that RCBS would be active in that selection, led us to checking with other ongoing Bali scholarship programs e.g., Bali Children, YKIP, Campuhan College.  Assigned the task of obtaining student selection criteria were John and Marilyn, who will meet with Campuhan College and YKIP, and Anita to obtain information from Bali Children.
 
The committee was also informed by Rtn. Steinar that RC Singapore and RC Dubai have already received some information about this project for funding.
 
A second meeting needs to be scheduled when it would be more convenient for Sri to attend.  Sri is available on Saturdays and week-days after 3 p.m.  
·   
 
Goat Micro-Loan Pilot Project Nusa Penida
 
Coordinator: Rtn. Peter Erni
Committee: PP Anita  
 
Objectives:  Increase earning capacity of farmers by breeding/selling goats. (Does RCBS except repayment for costs of the original purchase of 50 goats?)
 
Project Challenges: Until recently goats were not breeding and several had died.  Dr. Bayu, Director of the National Park Foundation on Nusa Penida, replaced goats at his own expense.  Overall management of the project has been done through Dr. Bayu, The assumption is that Dr. Bayu will select local farmers and teach them how to care for and raise newly delivered kids.  Currently seeking historical information and guidelines re project process.
 
 
STATUS: COORDINATOR PETER HAS ORGANIZED A FIELD TRIP TO NUSA PENIDA IN CONJUNCTION WITH FNPF FOR MONDAY, OCT. 9TH FROM SANUR.  THOSE MEMBERS INTERESTED TO JOINT FOR THIS TRIP, CONTACT PETER.
 
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RC Westbank Canada Scholarships
 
Committee: Rtn. Erika
 
Objective:  Provide one year scholarships to four senior high school students on Nusa Penida.
 
Project Challenges:  At this time, the project is probably best viewed as a one-off.  The donor club, RC Westbank, has terminated.  Contact Rtn Garth may be able to generate support for this project when he joins a new Rotary club.  
 
Status: Project will be completed by June of 2018.
 
 
Dengue Fever Awareness Program
 
Committee: PP Anita, Rtn. Dr. Reny
Sponsor for Project: Kasih Ibu Hospital
 
Objective:  Provide information to reduce Dengue infections
 
Project Challenges:  None
 
Both English and Bahasa Indonesia versions of Dengue avoidance flyers have been distributed, mostly in the south of Bali where Dengue has been prevalent.  Some Indonesian flyers may still be available and a small portion of the total budget may still be available.  This project is essentially completed.
Status: Still holding Rp. 8,500,000 in the account of RCBS for project.  Requested from principals of Kasih Ibu as to refund to them or to donate to the HENSF.  Waiting for reply.
From the Board Meeting of Sept. 27th, 2017,  it was suggested by the Board to try to reinstate this project for another round of printing the booklets again... PP Anita is contacting the sponsors for approval and sponsorship for a republishing of the “Fight the Bite” booklet.
 
RAC – Rotaract Club Seminyak
 
By AG Patrick van Kampen
 
No new activity to report. 
 
 
Elementary Library Book School Project
 
Committee: PADG Patrick, Rtn. Lusi, Made Mardiyasa
 
·  Objective:  Provide engaging reading for pleasure books to elementary level students that will increase their interest in reading and improve their reading skills.
 
Project Challenges:  Subjectively determine if books are being read e.g, do books appear well used.  
 
Status: On Saturday, 5 August 2017:  Sec. PAG Patrick and Rtn. Made distributed 600 library books to the SDN 2 Meliling, Kerambitan, Tabanan.
 
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Muntigunung Product Sales
Committee: Rtn. Eric, Honorary Member Daniel Elber
 
Objective: Fund raiser for Munti Gunung Project
 
Project Challenges:  Continuity of this project is unknown.
 
 
DIRECT AID PROGRAM (DAP) Applications Submitted by RCBS
1. Seeds to Table Project
By Rtn. Florian
 
What are the key objectives of the project?
The implementation of Seeds to Table in local Bali schools aims to solve the problems of unhealthy school meals that generate a lot of plastic waste by educating the students about plastic waste, environmental stewardship, and healthy eating. The Seeds to Table program prepares students to be more mindful of their eating habits and the impact their habits have on their own health and well-being as well as the environment. Seeds to Table has three major components: Gardening, Food Knowledge, and Cooking Classes. Upon successful completion of this program, students will achieve the following outcomes:
• Understand the impacts of overly processed and junk food to their own health and their environment.
• Understand the negative impacts of plastic waste.
• Learn about healthy balanced diet.
• Learn life skills of growing their own food and making their own healthy food.
• Gain an understanding of how to be more connected with nature.
• Minimize their plastic waste.
• Be more mindful with what they eat.
 
What do you plan to do and what have you done so far?
The program has been implemented at Green School Bali, Indonesia. The plan is to implement this program in local Bali schools, specifically at SMPN 3 Abiansemal, Badung, Bali (It’s a public Junior High School). Seeds to Table implementation within the national school SMPN 3 Abiansemal is the program’s pilot project in local schools. With successful program implementation of the pilot project, Seeds to Table can be replicated in other national schools in Bali.
 
2. Ocean Champions – Educational Ecological Children’s Book for Publishing and Distribution
By Rtn. Jeni
 
What are the key objectives of the project?
The key objectives are to provide this book: Ocean Champions to schools to better educate kids about the harmful effects of plastic in the Oceans. The book uses a plastic water bottle as a character that takes children on an Ocean Adventure and shares with them the effects of plastic in the Sea.
 
In a recent report, Ocean Conservancy claims that Indonesia in one of the top 5 countries
spewing out as much as 60% of the plastic waste that enters the world’s seas. There is a
great need to educate as many children as possible about the harmful effects of plastics in the Oceans. This book is a great way to share that message.
 
Amount Requested: IDR 16,800,000
 
What do you plan to do and what have you done so far?
Michelle Mech is the author of the book and has an interest to share with other countries in order to help educate local kids. She has donated the story and illustrions. She has also invested 5,000 usd getting the book illustrated and 13,000 usd to get the book translated into Spanish and distributed in Mexico. She would very much like to see the book translated into Indonesian and distributed in Indonesia.
 
Michelle has given full permission to use the book for this purpose.
 
Amount Requested: IDR 25,000,000
_______________________________________________________________________________________________________________________________________
GLOBAL GRANT IDEAS
 
1. GLOBAL GRANT # 1410647 - BALI WATER AND SANITATION, KARANGASEM, BALI 
Coordinator: Jeni Kardinal
Committee: PP Anita, PAG Marilyn
International Partner: RC Tarpon Springs, Florida, USA
A separate email has been sent to the Board regarding this GG, for approval with further explanation ( Sept. 25, 2017).
STATUS; AS OF THE BOARD MEETING OF SEPT. 27, 2017, IT WAS DECIDED THAT P. ALEX AND PP ANITA WOULD PERSONALLY INSPECT THE SITE OF THE PROJECT FOR ASSESSMENT.
 
AREAS OF FOCUS
WATER AND SANITATION
 
Which goals will your activity support?
This project aligns with Rotary’s Purpose and Goals for Water and Sanitation as follows:
 
1. We will provide equitable community access to safe water, improved sanitation and hygiene
2. We will strengthen the ability of Datah and Nawa Kerti to develop, fund and maintain sustainable Global Grant Application Template (July 2015) 11 water and sanitation systems;
3. We will provide programs that will enhance the community’s awareness of the benefits of safe water, sanitation and hygiene
 
How will you meet these goals?
1. For equitable community access to safe water, improved sanitation and hygiene
a. We will bring water from the river to a central location allowing access for 600 families to obtain water.
b. We will provide water filtration systems for these 600 families.
c. We will provide the school toilets and handwashing stations for use by staff and students.
d. We will instruct the villagers on how to build green houses, one each in Nawa Kerti and Datah, for growing food using captured rain and dew.
e. We will provide workshops on system maintenance, water conservation, greenhouse gardening using captured water to provide for sustainability of this grant
2. For strengthening the ability of Nawa Kerti to develop, fund and maintain sustainable water and sanitation systems:
a. The water system being installed is very simple consisting of a length of pipe running between a constructed small dam and a collection tank. Families will be provided with water filters for their homes with instruction on use.
b. The village elders have agreed to maintain the systems being installed.
c. The green houses will be maintained using funds raised from selling the crops that will be grown inside. These structures will generate their own water source for the crops grown within them.
d. The villagers are being taught to maintain all systems being introduced.
 
Budget: US$ 74,000
 
2. 10 ROTARY HOUSES PROJECT TO WATER PROJECT GG
Coordinator:  Rtn. Steinar Almelid
Committee: IPP Marie-Francoise, Rtn. Jeni, Rtn. John, Rtn. Oliver and Rtn. Tineke            Overseeing Project: PP Anita
Possible International Partners: RC Singapore and RC Dubai
Status:  This project has evolved from building 100 Rotary Houses to 10 Rotary Houses in the Karangasem area. With the complications of building houses as a project, this has now become an effort to produce a Global Grant.  Rtn. Steinar has presented this concept personally to members of RC Singapore and RC Dubai, where is was suggested by RC Singapore that this become a Global Grant endeavor.  Also, in light of the difficulties to pursue building houses, which is not in the “Area of Focus” as prescribed by RI, this project has evolved into a water project.  As Chair of Projects, I have suggested to the Coordinator that this committee team up with Rtn. Jeni’s water project in the same area.
A meeting of this committee will be held on Sept. 27, at 11 am at the Trans to further discuss the directives of this GG pursuit and be presented at the Board Meeting of Sept. 27th for approval to move forward with due diligence with the Chair of Projects making the request.
 
PROJECT IDEAS as of this week:
1. RC IGNACIO/ RCBS- WATER PROJECT
PADG Marilyn is in the process of organizing a water project with RC Ignacio, Ca., USA, which has been the International Partner for the GG Puhu.
 
2. FUNDRAISING FOR A BUS FOR THE DISABLED TO PUSPADI FOUNDATION
Rtn. Patrick M. and IPP Marie Francois have shown an interest as of this week to secure the funding of the bus, which was rejected by RI in the Global Grant application.  Since there are even disabled affected by having no transport regarding the impending Mt. Agung eruption, the need is even greater. PADG Marilyn has PLEDGED US$ 10,000 towards this fundraising of the bus, thus far.
 
 
Prepared by: PP Anita Lococo/ Chairman of Service Projects